PRIVACY AND CONFIDENTIALITY AGREEMENT

Privacy & Confidentiality

Introduction

Thank you for agreeing to participate in our user research project! This interview (“Interview”) is performed by uintent GmbH, Dammtorwall 7a, 20354 Hamburg, Germany (respectively “uintent” or “us” or “we”.) Because your experience with the subject matter and your feedback is valuable to us, we’ll be recording the Interview. Please read the terms and conditions of this consent form (“Consent Form”) below and, if you agree, sign and date at the end where indicated.

Your participation

You understand and agree to your Interview being recorded, stored, and used by uintent and their client. You agree that you’re over eighteen (18) years of age, and competent to contract in your own name. Your participation is voluntary and you can leave at any time. Additionally, we may end the Interview at any time. Even if that happens, you’ll still receive the compensation described below. You agree that your participation in the Interview doesn’t in any way conflict with any existing legal commitment on your part.

Your Feedback

You understand that uintent and our client will have unrestricted use and ownership of your statements, insights, suggestions, feedback, ideas, or any other information disclosed during the course of the Interview (“Feedback”) with respect to current or proposed content, features, marks or services. Our client will have no further obligation to you for any use of the Feedback, which is at their sole and absolute discretion.

Your Personal Data

Prior to the interview, we collected certain personal data about you for recruiting purposes, such as your name, contact information, age, gender (“Personal Data”). During the interview, we’ll also collect pieces of Personal Data, including your name and picture, as well as notes, a transcript, and a recording of the Interview. uintent processes your Personal Data exclusively for (market) research purposes and for the organization and implementation of the above-mentioned study. We only need your name and phone/email for the organization of the study, to contact you for study participation and for billing the recruiter. The processing of the study results is done under a pseudonym. The records serve us for documentation and support of the evaluation, as well as proof to our client. Your data will neither be used for advertising purposes nor for automatic decision making (profiling). We will also not pass on your data to third parties who are not involved in the study. In addition, should uintent’s client choose, any Feedback you share may be used in public presentations, media, research papers, and/or any other type of public dissemination, but with the strict prohibition that it doesn’t identify you.

Legal Basis

The legal basis for the processing of personal data is your consent (according to Art. 6 (1) lit. a GDPR).

Data recipients

Data recipients are our clients. Furthermore, under certain circumstances, data may be transferred to processors (e.g. service providers for translations or transcripts). Your participation will be reported to the recruiter for the payment of the allowance. A transfer of personal data outside the European Economic Area (EEA) will only take place if an adequate level of data protection has been confirmed to the third country by the EU Commission or if other adequate data protection guarantees are provided by the recipient (e.g. EU standard contractual clauses / privacy shield, available on request). Recipients of the interview recordings commit themselves to uintent to use the recordings only for research purposes and only in the sense of the research goal, as well as not to pass on or present the recordings to third parties and to refrain from any attempt at de-anonymization.

Duration of storage

If your personal data is no longer required for the above-mentioned purposes, it will be regularly deleted, unless its retention is still necessary to fulfill contractual or legal obligations. We will delete your name and contact details directly after the study as soon as it is no longer needed for billing purposes. We delete the recordings after twelve months at the latest. If a longer storage period is required, we will make you unrecognizable. The recipients of the recording undertake to uintent to delete it before the expiry of this period.

Person responsible for data collection

uintent GmbH
Dammtorwall 7a
20354 Hamburg

Represented by:

Wolfgang Waxenberger (Managing Director)
+49 (0)40 8821566 62
wolfgang@uintent.com
Tim Bosenick (Managing Director)
+49 (0)40 8821566 62
tim@uintent.com

Data protection officer:

Felix Vollmuth (uintent GmbH)
+49 (0)40 8821566-71
felix@uintent.com

Rights of data subjects

You have the right to receive information from us about the data we have stored about you, as well as to request the deletion, correction or restriction of the processing of your data. Personal data that you have given to uintent will be provided to you in a transferable format upon request. In order to exercise a right of data subjects, please contact the data protection officer of uintent GmbH, stating your contact details, the date, and subject of your participation in the study and the rights of data subjects you wish to exercise.

Right of appeal

In case of complaints, you can contact a supervisory authority. For uintent, the „Hamburg Commissioner for Data Protection and Freedom of Information“ is the responsible supervisory authority.

Compensation

You acknowledge and agree to receive the compensation identified in the Interview intro email that you received from Mercatus Est for your participation in the Interview. You also agree that this is full and final compensation, and hereby waive any moral rights, right to any ownership or royalties for use of your Feedback by uintent and their client in any way. You acknowledge and agree that you will not be entitled to any additional compensation or consideration in connection with uintent’s / their client’s use of the Feedback as permitted under this Agreement.

Release & License

You hereby grant uintent and their client permission to use the Interview recording, any personal data collected, and any Feedback you provide for any internal research purposes, product improvements, or further development of the client’s service, or any other use as described herein. In addition, should our client choose, you agree that any Feedback may be used in public presentations, media, research papers, and/or any other type of public dissemination, provided it’s used in a format that does not identify you. You acknowledge that except for the payment you receive for your participation in the Interview, there exists no material connection between yourself and uintent / their client. You also hereby release, and discharge uintent and their client, their representatives, assigns, employees from and against any and all liability resulting from its use of the Interview, and/or Feedback provided in connection with the Interview.

Confidentiality

You understand that your Feedback, and everything you have experienced, used, discussed, and seen during the Interview and in discussions with uintent in connection with the Interview, is proprietary and confidential (“Confidential Information”). For a period of five years from the date of the Interview, you agree and undertake to keep all such Confidential Information private and not disclose it to any person(s), company, or other third party. You understand that any such disclosure could result in financial and/or reputational risks to uintent / their client.

By signing below, I acknowledge I’ve read, understood and agree to the terms stated above.

KONTAKT

Fragen?

Sollten Sie Fragen zu diesem Formular oder der Datenschutzerklärung haben, können Sie uns gerne telefonisch oder per Email kontaktieren.

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